Exhibiting

Exhibiting Opportunities
Exhibiting at Museums and the Web 2015 allows companies to reach the single largest international group of museum professionals who use technology to engage audiences and run museums. With more than 45,000 Twitter followers and almost 14,000 on LinkedIn we have a greater social media reach than any other museum conference, and we strive to deliver the greatest exhibit impact possible by creating a dynamic and well attended exhibit hall at Museums and the Web and offering hour long exhibitor briefing sessions on a first come first service basis.  Start by reading about Exhibitor Registration, Exhibition Terms and Exhibitor Rates.

Sponsorship
Exhibitors may further enhance their profile by sponsoring Museums and the Web 2015, or providing a scholarship in the name of their firm to a worthy attendee who would otherwise not be able to come to the conference.

FAQ for MW2015 Exhibitors

Exhibiting Hours?
April 9 Thursday
6pm to 8pm Exhibitor Reception
April 10 Friday
8am to 5pm Exhibiting Hours
10am – 10:30pm with Morning Coffee Break
12pm – 1:30pm with Buffet Lunch inside the Exhibit Hall
3pm – 3:30pm with Afternoon Coffee Break
April 11 Saturday
8:30am – 12pm Exhibiting Hours
8:30am – 10am – Breakfast served inside the Exhibit Hall

Exhibitor Setup and Take-down time?
Exhibitor Set up time: 2pm – 5pm Thursday April 9
Exhibitor Take down time: 12pm – 2pm Saturday April 11

Need Exhibitor’s kit?  
Once your payment is cleared for your booth, the our Exhibiting Company sends the Exhibitor kit to the vendor directly.  Exhibitor Kit can be downloaded here: 0-MUSEUMS 2015_esm

Deadline for purchasing the Exhibiting Booth?  March 22, 2015

Can we advertise at Museums and the Web 2015?
Yes. See the Advertising Guidelines DEADLINE FEBRUARY 28.

N.B. Museums and the Web does not and would never request an attendee or exhibitor at MW to advertise or register their information with any third party data service, nor expect our exhibitors and attendees to incur costs other than those associated with attending and exhibiting at the conference. If any exhibitor receives any invitations to use services like this, which are suggesting an affiliation with Museums and the Web, please let us know.

How do we submit our MW2015 advertisement?

Exhibitors, submit your materials hereDEADLINE FEBRUARY 28.

Exhibiting Company
Freeman will be managing shipping, furnishing, and decorating for MW2015
Rick Blaney at Freeman
Direct: 773 473 8357
Rick.Blaney@freemanco.com

Shipping materials to my booth?  Deadline – Received by March 31

Museums and the Web Annual Conference
(Name of your company)
c/o Freeman
2500 West 35th Street
Chicago, IL 60632

If you are shipping materials (arriving after April 1st), please consult with Freeman @ 773-473-7080.  If you are shipping directly to the hotel, please use this address: Museums and the Web Conference, Attn: YOUR NAME, Palmer House Hilton 17 East Monroe Street Chicago, IL 60603.  

You will be picking up your materials from UPS store inside the Palmer House. UPS store charges for receiving the materials by weight.  Museums and the Web is not responsible for this cost.  

Additional AV Equipment Order for your booth?
You can order the monitor and wired internet from MW.  (MW can take monitor and wired internet orders until March 22. You can place an order on the Exhibitor Registration page.  The payment must be received by March 22nd. )  However if you have further AV needs, PSAV at Palmer House Chicago is your AV company. Order Form can be downloaded here:  Palmer_House_2015_ExhibitorForm Sheet1

Kevin Clifford
Sales Manager, PSAV®
The Palmer House Hilton
office: 312.917.3462 fax: 312.917.3464

Can we do an Exhibitor’s Briefing?
Exhibitors have an opportunity to provide a one-hour briefing on how their firm sees the broader challenges to the field, new tools and projects of note. This briefing will be listed in the conference program.

Confirmed exhibitors should propose their briefings through this form by February 28.  Please make sure your payment for the booth is cleared before submitting the exhibiting briefing proposal.  We have limited space for the sessions.  We cannot guarantee all the exhibiting briefing to be presented.

Can I pick a location of my booth?
No – MW will assign the both as the order comes in.  Your booth number will be announced a few weeks before the Conference.

I have another question …

Ask your question in the comments here and we’ll answer, or contact us.